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It also includes guidance on the reasonable steps entities are required to take to destroy or de-identify personal information that they hold once it is no longer needed unless an exception applies. This guide is intended for use by entities  covered by the Privacy Act, including organisations, agencies, credit reporting bodies CRBscredit providers and tax file number recipients.
This guide is not legally binding. However, the Office of the Australian Information Commissioner OAIC will refer to this guide when undertaking its Privacy Act functions, including when investigating whether an entity has complied with its personal information security obligations s 40 or when undertaking an assessment s 33C.
Part A discusses five general circumstances that affect what steps an entity should take to protect personal information.
Under nine broad topics, Part B outlines examples of key steps and strategies you should consider taking to protect personal information including a number of questions you should ask yourself when considering or implementing these steps or strategies.
This guide assumes some knowledge of privacy and security concepts. Additional information and resources are available in Appendix B. APP 11 requires APP entities to take active measures to ensure the security of personal information they hold and to actively consider whether they are permitted to retain this personal information.
Entities must conduct a prompt and reasonable assessment if they suspect that they may have experienced an eligible data breach. If you are a credit reporting body or credit provider covered by Part IIIA of the Privacy Act and the registered CR code;  a tax file number recipient covered by the Privacy Tax File Number Rule ; a participant in the My Health Record system  for the purposes of the My Health Records Act ; an entity covered by the Healthcare Identifiers Act ; or a contracted service provider covered by the National Cancer Screening Register Actyou may have additional personal information security obligations.
Other information security resources The advice provided in this guide is not intended to be exhaustive and it does not seek to replace any existing government or industry resources regarding information security. Resources related to personal information security are widely available and entities should be aware of any relevant government, industry or technology specific standards, guidance, frameworks or obligations and incorporate these into their information security practices.
A list of additional resources is at Appendix B. Back to Contents What is personal information security? Some information may not be personal information when considered on its own. These pieces of information may be collected by, or become available to, you at different times.
It is essential that you are able to recognise the dynamic nature of information, and that information can become personal information some time after you have collected it. You should be fully aware of the personal information you handle, where it is kept and the risks associated with that information.
This will include consideration of matters before you collect personal information, including whether you should collect it at all. Why is it important? Personal information security is about more than just ensuring compliance with the requirements of the Privacy Act.
If you mishandle the personal information of your customers, it can cause a financial or reputational loss to the customer.
In turn, this can also lead to a loss of trust and considerable harm to your reputation. A significant breach may result in a loss of customers or business partners and revenue. Under the NDB scheme, you must, subject to some exceptions, notify individuals who are likely to suffer serious harm as a result of an eligible data breach.
You must also notify the Commissioner. The benefits of applying personal information security to your business practices can include more efficient processes. It also reduces the risk of privacy breaches and the time and resources involved in addressing any breaches that do occur.
Back to Contents The information lifecycle If you handle personal information, you should consider how you will protect personal information during the stages of its lifecycle. Personal information security throughout the lifecycle involves: To effectively protect personal information throughout its lifecycle, you will need to be aware of when and how you are collecting it and when and how you hold it.
As noted above, your personal information holdings can be dynamic and change without any necessarily conscious or deliberate action. Additionally, the lifecycle may include the passing of personal information to a third party for storage, processing or destruction.
"Immediately available" Section (1) also states that the record must be "immediately available to the equipment operator and to any other person involved with inspection and maintenance of the equipment.". DEFINITION: According to Section 65 () (zzb), any service provided or to be provided to a client, by any person in relation to business auxiliary service is a ‘taxable service’. Dec 30, · Persons using assistive technology might not be able to fully access information in this file. For assistance, please send e-mail to: [email protected] Accommodation and the title of the report in the subject line of e-mail.
The information lifecycle 1 Consider whether it is actually necessary to collect and hold personal information in order to carry out your functions or activities 2 Plan how personal information will be handled by embedding privacy protections into the design of information handling practices 3 Assess the risks associated with the collection of the personal information due to a new act, practice, change to an existing project or as part of business as usual 4 Take appropriate steps and put into place strategies to protect personal information that you hold 5 Destroy or de-identify the personal information when it is no longer needed.
Consider whether to collect personal information Under APP 3, you should only collect personal information that is reasonably necessary and for agencies, directly related to carry out your functions or activities.
Over-collection can increase risks for the security of personal information. Therefore, the first step in managing the security of personal information is to ask whether the collection of personal information is reasonably necessary to carry out your functions or activities.
That is, do you really need to collect the personal information or can the collection be minimised? Personal information that is not collected or is not stored cannot be mishandled.
Privacy by design APP 1 outlines the requirements for APP entities to manage personal information in an open and transparent way.
This includes taking reasonable steps to implement practices, procedures and systems that will ensure compliance with the APPs. You should design your personal information security measures with the aim to: You will be better placed to meet your personal information security obligations if you embed them early, including by choosing the appropriate technology and by incorporating measures that are able to evolve to support the changing technology landscape over time.
You also need to take into account the rapid development of new and existing technologies and platforms when designing your information security policies and systems.Jul 22, · Elections and Technology.
The introduction of information and communications technologies (ICT) into the electoral process is generating both interest and concern among voters, as well as practitioners across the globe. Although the exact semantics differ a little, there is a good correlation between the concept of “feature type” as defined in spatial data standards and the concept of “class” defined in .The former is an information modelling construct that binds a fixed set of attributes to an identified resource, whereas the latter defines the set of all resources that share the same group of.
Here are examples of research questions relating to the case study. Which research research (see resources below) and use this information to develop informed consent forms, which include: i.
6 Methods of data collection and analysis. Example 2: The information handling practices of a telecommunications company and its internet service provider (ISP) were considered in an investigation following media reports that a server holding the telecommunications company’s customer personal information had .
Comply with given information when moving, handling and/or storing resources Describe the different types of technical, | Interpret the given information relating to moving, handling and/or storing resources, relevant to the given occupation. Find out why Stony Brook University has become an internationally recognized research institution that is changing the world.
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